The way your board conducts its meetings is a major aspect in the efficiency and effectiveness of your board. To maximize the impact of every meeting, make sure that everyone on the board is aware https://www.boardroomate.com/best-ways-to-conduct-your-board-meetings-like-the-pros/ of the expectations. This means that you must establish and maintain clear rules for decision making following the guidelines for voting and accurately documenting the decisions with precise minutes.
An agenda that is well-written is the first step to having a successful board meeting. Give time limits to each agenda item, and look into using visual tools like countdown timers to enable everyone to manage their time effectively. Avoid covering the agenda with lengthy reports and updates that bore your board members, and prioritize addressing key topics for discussion at the top of your agenda.
Make clear how your board decides. Consensus meetings are ideal, but formal voting is also acceptable when it is necessary. Make sure everyone understands the procedure for making decisions prior to each meeting.
Detailed minutes are a critical element in the success of any board meeting, and a reliable secretary is essential. Make sure the person who is responsible for taking notes is properly trained and is a committed member of your board. Make sure that the secretary of your board is noting all pertinent topics, including details from the reports of the comittee and officer. You must then accurately and promptly review all decisions taken at the meeting and assign responsibilities to follow-up and action items.